Strategic Meeting Management & Event Consultancy

About our approach
About our rates
globe vfi-360-dna
About us
Latest concept
concept venue finding
About our services
PIMS
Meet Venues
Wine Events

Brand Consultancy
Brand Consultancy
Brand Consultancy

We now expect more from our venus and even spaces than ever before. Not only must they look amazing but they must also function perfectly, be filled with natural light and engage with their surroundings.

We have expert knowledge in handling all aspects of a meeting or event; from concept venue sourcing from our C-suite portfolio through to full project management and the all important ROO/ROI.

Here you'll find inspiration & innovation. Our expertise is used by leading figures and event planners in the industry. We give our insights into getting the best out of a project, while our C-suite portfolio offers all the venues, fresh and innovative (vfi) you need to turn high event expectations and audience engagement into a reality.

Our international experience is reflected in the large number of projects we deliver annually in EMEA, Asia and the Americas.

Welcome to fresh & innovative; Edited C-suite venues & spaces in the UK and Overseas. We provide inspiring consultancy covering the delivery of meetings and events, conferences and congresses.
Key Director’s Profile & Company Resources
Charlotte Brunsden-Parsons, MD and main shareholder, has spent her career in the conference and events market, founding her own successful venue finding agency in 1998. Charlie was awarded Young Business Leader 2009 & Bedfordshire Businesswoman of the Year in 2011. vfi360 is a private company located in Bedford, with trains to London in under an hour, where our team of consultants and administrators work alongside our directors.
Getting Started : Concept Venue Portfolio
Clients generally make contact with vfi 360 when they are ready to fuel event ideation with venues. Our fresh and innovative portfolio are edited  C-suite venues and spaces.  Carefully vetted and critiqued. Hello to inspiring thinking for events. These processes lead to the delivery of C-suite venue options, held on first option availability, for a client event on the dates required. The playbook is uploaded to Pims portal for client review and 24/7 access.

Our Project Brief Document

Recipients of our project brief documents for ‘Express’, ‘Sigma Mini’ and ‘Sigma’ can expect a full breakdown of venue options set against their content/ running order requirements for a particular event. This includes pictorial, first hand consultant comments and initial cost estimates which are further negotiated after the client has decided on a preferred venue option. Where applicable we include/identify themes, activities, external catering companies, florists, lighting and production.

Our Services : Project Management
We also offer project management services which would typically include site visits and venue management, itinerary planning and contract negotiation, including any adjustments to the meeting, food and beverage and room hire and accommodation rates. The event budget will be project managed by our consultants and presented to clients in our Pims portal.

Refuel Return on Investment

Our diversity of client and their event portfolio gives vfi 360 invaluable insight and expertise in all types of events. Clients who engage our refuelling services to ensure excellent ROI and ROO on their future events benefit from our volume of work with others, as we impart first-hand knowledge on successful event DNA structures in today’s market place.

Event Delivery Support

 We are able to provide event consultants to attend events and help with managing all event logistics.

Event Management Software

Our online registration and accommodation booking tools are based on our own ‘EMS’ developed technology platforms. This cost effective software is based on open source languages and is easily developed to deliver bespoke solutions which are licensed to you on an annual basis.

PIMS

PIMS is a modern cloud-based online event and meeting programme management portal.

Users may access their event programme information 24/7 from all devices with 20cm/7.9"+ screen.

PIMS automatically catalogues all new projects and gives clients a dedicated area which displays all project information including project notes, contracts, venue options and cost information.

Our Fees
Our fee structure varies depending on the scope of work engagement with a client but can be broken into the three phases - C suite Concept Venue Sourcing, Meeting Project Management and EMS & Event Delivery Support.

Concept Venue Sourcing

Concept venue sourcing is generally covered through commission income paid by venues to vfi 360 through our accredited IATA agency status. The level of income is based on the negotiated value of conference packages and typically falls between 8% and 12% of the contract value.

Event Delivery Support

Our fees for providing support with the logistics and delivery of an event are charged on a time basis in accordance with event timings and logistics.

Meeting Project Management & EMS

The fee structure covering our project management services covers the following elements which clients can select as part of a project brief:
• Site Visits – time based fixed fees
• Project Management – time based fixed fees
• Delegate Registration and Event Management Software – license fees

vfi-logo-plate

Strategic Meeting Management & Event Consultancy
flourish

Mobile_header_image

vfi 360 provides inspiring consultancy and project management services covering the delivery of meetings and events, conferences and congresses in the UK and overseas.

Our DNA
flourish

vfi 360 DNA

We now expect more from our venues and even spaces than ever before. Not only must they look amazing but they must also function perfectly, be filled with natural light and engage with their surroundings.

We have expert knowledge in handling all aspects of a meeting or event; from concept venue sourcing from our C-suite portfolio through to full project management and the all important ROO/ROI.

Here you’ll find inspiration & innovation. Our expertise is used by leading figures and event planners in the industry. We give our insights into getting the best out of a project, while our C-suite portfolio offers all the venues, fresh and innovative (vfi) you need to turn high event expectations and audience engagement into a reality.

Our international experience is reflected in the large number of projects we deliver annually in EMEA, Asia and the Americas.

Key Director’s Profile & Company Resources

Charlotte Brunsden-Parsons, MD and main shareholder, has spent her career in the conference and events market, founding her own successful venue finding agency in 1998. Charlie was awarded Young Business Leader 2009 & Bedfordshire Businesswoman of the Year in 2011. vfi360 is a private company located in Bedford, with trains to London in under an hour, where our team of consultants and administrators work alongside our directors.

Wine Events

flourish

Banner_WineCrate

 

Our Services : Concept Venue Sourcing
flourish

hd-services-1

Creative Spaces, Smart ideas that bring a new dimension to contemporary event organizing.

A taste of our collected spaces

London – Spaces in City and Central, Capacities 10-800

Manchester – Spaces in City; Capacities 10-300

Paris – Spaces in key arrondissement; Capacities 10-500

New York – Spaces near Central Park; Capacities 10-300

Barcelona – Spaces in City; Capacities 15-200

Our Project Playbooks

Recipients of our project playbooks can expect a full breakdown of C-suite venue options set against their content/ running order requirements for a particular event. This includes pictorial, first hand consultant comments and initial cost estimates which are further negotiated after the client has decided on a preferred venue option. Where applicable we include/identify themes, activities, external catering companies, florists, lighting and production. All playbooks are uploaded into our Pims portal .

Our Services : Project Management
flourish

header-3

We also offer project management services which would typically include site visits and venue management, itinerary planning and contract negotiation, including any adjustments to the meeting, food and beverage and room hire and accommodation rates. The event budget will be project managed by our consultants and presented to clients in our Pims portal.

Event Management Software

Our online registration and accommodation booking tools are based on our own ‘EMS’ developed technology platforms. This cost effective software is based on open source languages and is easily developed to deliver bespoke solutions which are licensed to you on an annual basis.

Refuel Return on Investment

Our diversity of client and their event portfolio gives vfi 360 invaluable insight and expertise in all types of events. Clients who engage our refuelling services to ensure excellent ROI and ROO on their future events benefit from our volume of work with others, as we impart first-hand knowledge on successful event DNA structures in today’s market place.

Event Delivery Support

We are able to provide event consultants to attend events and help with managing all event logistics.

 

Our Fees
flourish

header-4

Our fee structure varies depending on the scope of work engagement with a client but can be broken into the three phases – C suite Concept Venue Sourcing, Meeting Project Management and EMS & Event Delivery Support.

Digital Services
flourish

PIMS is a modern cloud-based online event and meeting programme management portal.

Users may access their event programme information 24/7 from all devices with 20cm/7.9″+ screen.

PIMS automatically catalogues all new projects and gives clients a dedicated area which displays all project information including project notes, contracts, venue options and cost information.

Contact Us
flourish

Telephone: +44 (0) 1234 817950 | Email: vfiteam@vfi360.com
Address: The Loft, Suite F, 18 Grove Place, Bedford MK40 3JJ

Terms & Conditions
flourish

vfi 360 Website User Policy

Download (PDF 97 KB)

vfi 360 Event Software Services

Download (PDF 102 KB)

vfi 360 Venue Bookings

Download (PDF 83 KB)

 

MENU